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Purchase a Paver!

You can help preserve the historic site of the 1969 Woodstock festival & make your own mark on history

BECOME A VENDOR

- CLICK HERE TO APPLY -

OVERVIEW:

Bethel Woods Center for the Arts is a not-for-profit cultural center located at the National Register Historic Site of the 1969 Woodstock Festival dedicated to enriching people’s lives through shared experiences that contribute to the betterment of oneself as well as our community. Our festivals and events support those goals, and serve as an opportunity for the community to gather and celebrate the bounty of the region, provide an unparalleled opportunity to shop local and support the local crafters, artisans, farmers, vintner’s, and brewers who participate in our events.  Bethel Woods has high standards in order to provide our guests as well as our vendors and partners with an unparalleled experience. In order to maintain those standards the following rules and regulations shall be followed. Please consider the following before submitting an application:

WHO MAY EXHIBIT

All vendors must be a legal business entity or duly authorized sole proprietor doing business within their designated industry. All vendors are responsible for obtaining any permits needed to operate at Bethel Woods in Sullivan County, New York, effective through event dates. Any vendor without the required documents and permits in advance of the event will forfeit their space and all associated fees. Please see below for more information about vendor classification, requirements and required documents.

APPLYING

The first step is submitting an application. Submitting an application does not guarantee you will be selected for an event. Applications are reviewed and/or juried for each event at Bethel Woods’ sole discretion and vendors will be notified in writing if they are accepted for each event.

STEP 1. APPLY THROUGH CONVENTIONFORCE - SINGLE APPLICATION FOR ALL 2018 FESTIVALS

STEP 2. APPLICATIONS ARE REVIEWED BY BETHEL WOODS

STEP 3. ACCEPTANCE/REJECTION LETTERS ARE DISTRIBUTED

STEP 4. PAYMENT & CONFIRMATION

STEP 5. BOOTH ASSIGNMENTS

STEP 6. EVENT DETAILS DISTRIBUTED IN ADVANCE OF EVENT

VENDOR CATEGORIES & REQUIRED DOCUMENTS

Each Vendor is responsible to be familiar and comply with all requirements of the State of New York, as well as filing any necessary forms required by law.

  • Farm & Agriculture Vendor 

Examples: Fresh Produce – Raw, Uncut, Unprocessed

-Certificate of Liability Insurance - Naming corporations (see Paragraph 11 of Vendor License) as Additional Insured
-Proof of Workers’ Compensation and Disability Coverage (if applicable)
-Photograph(s) of Product(s)

  • Specialty & Prepared Food Vendor – ALL ITEMS MUST BE LOCALLY PRODUCED

Examples: Baked Goods, Bread, Honey, Maple Syrup, Pickles, Crackers, Jams, Coffee Beans, Etc.

-Article 20C License (if applicable)
-New York State Certificate of Authority (if applicable – if your products are tax-exempt, you must explain your exempt status in writing)
-Certificate of Liability Insurance - Naming corporations (see Paragraph 11 of Vendor License) as Additional Insured
-Proof of Workers’ Compensation and Disability Coverage (if applicable)
-Photograph(s) of Product(s)

  • Food Truck & Concessions Vendor

Examples: Trucks, Pushcarts, Prepared Meals, Specialty Meals, Etc.

-New York State Certificate of Authority
-New York State Department of Health Permit for Sullivan County
-Certificate of Liability Insurance - Naming corporations (see Paragraph 11 of Vendor License) as Additional Insured
-Proof of Workers’ Compensation and Disability Coverage (if applicable)
-Photograph(s) of Product(s)

  • Craft & Artisan Goods Vendor – ALL GOODS MUST BE HANDMADE

Examples: Jewelry, Woodwork, Pottery, Soap, Clothing, Décor, Signs, Plant-Made Items, Etc.

-New York State Certificate of Authority
-Certificate of Liability Insurance - Naming corporations (see Paragraph 11 of Vendor License) as Additional Insured
-Proof of Workers’ Compensation and Disability Coverage (if applicable)
-Photograph(s) of Product(s)

  • Alcohol Vendor – PERMITTED TO SELL AT CRAFT: BEER, SPIRITS & FOOD FESTIVAL

Examples: Wine, Spirits, Cider, Mead, Beer (upon request), Etc.

-Marketing Permit – New York State Liquor Authority
-New York State Certificate of Authority
-Certificate of Liability Insurance - Naming corporations (see Paragraph 11 of Vendor License) as Additional Insured
-Proof of Workers’ Compensation and Disability Coverage (if applicable)
-Photograph(s) of Product(s)

  • Beer Vendor – FOR CRAFT: BEER, SPIRITS & FOOD FESTIVAL ONLY & NOT PERMITTED TO SELL. ANY BREWERIES WHO WISH TO SELL THEIR PRODUCT AND/OR PARTICIPATE IN OUR OTHER FESTIVALS MUST FILL OUT A SEPARATE APPLICATION AS AN “ALCOHOL VENDOR”

Beer Only

-Certificate of Liability Insurance - Naming corporations (see Paragraph 11 of Vendor License) as Additional Insured
-Proof of Workers’ Compensation and Disability Coverage (if applicable)
-Photograph(s) of Product(s)

LIST OF PRODUCTS & PHOTOGRAPHS

A list of your products with pricing is required. You will not be permitted to sell a different type of product other than what is listed on your application. If you would like to sell various types of products at our event, you must provide the details and photographs of each type of product on your application. If you have already submitted your application and would like to add a product to your showcase, please request to do so in writing to the Marketing & Events Manager at [email protected]

MARKETING

Selected vendors will be promoted by Bethel Woods, including but not limited to, on our website, social media channels, signage and more.

FEES & PAYMENT

In addition to the Booth Fees for each event, Vendor Fees include an Annual Fee of $60.00, which is required upon Bethel Woods’ acceptance. Please note that this fee replaces the “Harvest Festival Participation Fee” charged previously which has been eliminated. Payment in full is required upon acceptance. Payment may be made via check or by credit card through our online application system on ConventionForce. Checks must be drawn on a US financial institution, paid in US dollars, and made payable to The Bethel Performing Arts Center LLC and mailed to: Festivals at Bethel Woods, PO Box 222, 1 Cablevision Center Drive, Liberty, NY 12754. Your participation in and space at an event is NOT CONFIRMED until full payment of all Vendor Fees has been received. There will be no refunds for partial payments.

BOOTH ASSIGNMENT

Booth dimensions and specific event details will be provided per event upon acceptance. However, your space is NOT CONFIRMED until ALL vendor fees have been paid in full. Requests will be considered on a first come, first served basis with locations determined at Bethel Woods’ sole discretion. We do our best to accommodate special requests if possible, but cannot guarantee that requests will be met. Each vendor’s display must fit neatly within their assigned space.

CANCELLATION

Should a vendor not be able to occupy contracted space, Bethel Woods must be notified in writing immediately. If cancellation is more than 30 days prior to your confirmed event date, Bethel Woods will retain 50% of all Vendor Fees paid. If cancellation is 30 days or less prior to the confirmed event date, Bethel Woods will retain 100% of all fees paid.

WEATHER

All Festivals at Bethel Woods are held rain or shine. Every attempt will be made to create a comfortable environment in the event of bad weather, however it is the vendor’s responsibility to consider weather preparedness in their booth design. There are no refunds for Vendor Fees for no-shows.

ELECTRICITY

Electricity must be requested in advance, either on your application or in writing to the Marketing & Events Manager no later than 30 days in advance of the event. Bethel Woods will do its best to accommodate these requests on a first come first served basis, but cannot guarantee that every request will be fulfilled.

DAY OF EVENT

Day-of event details will be distributed prior to each event via email. This includes scheduling, parking information, maps, WiFi access and other pertinent details.

CONDUCT

Vendors shall not consume any alcoholic beverages during the Event(s) or within the two hour period prior or after it, nor shall any such beverages for personal consumption be brought to the event(s). Bethel Woods promotes peace and respect, and therefore bickering, obscenities and unkind remarks between vendors, staff and/or patrons will not be tolerated and may result in your removal without a refund of Vendor Fees.

SAFETY

Safety and precaution is of the utmost importance at Bethel Woods. We ask that you drive with caution and only as directed within the grounds and help us to promote a safe working environment for all. Vendors must also park only in the designated vendor parking areas. Vendors who act recklessly or in an unsafe manner may be asked to leave without a refund of Vendor Fees.

ACCESSIBILITY

Bethel Woods makes every effort to accommodate individuals with disabilities. If you require disability accommodations to attend an event at Bethel Woods, please contact the Marketing & Events Manager at least 10 days in advance.

PETS

Pets of any kind, including dogs, are strictly prohibited on the Bethel Woods campus. Service animals of any kind, including guide dogs, signal dogs or other animals that are individually trained to provide assistance to an individual with a disability, are welcome at Bethel Woods. Service animals at Bethel Woods must remain on a leash at all times and act in a manner that adheres to the behavioral expectations outlined by the Americans with Disabilities Act.

FEEDBACK

All feedback, suggestions and complaints may be submitted in writing to the Marketing & Events Manager at [email protected]

LIABILITY

Please refer to our Vendor License Agreement, included in your application, for information regarding liability.

Dec 1 - 2 , 2018  at The Market Sheds and Event Gallery

Holiday Market at Bethel Woods

Farm Vendor

Are you interested in being a farm vendor?