Employment Opportunities at Bethel Woods

Job Summary: The Event Manager (“EM”) is responsible for all phases of a catering function held at Bethel Woods.  As the primary interface with external clients, the Bethel Woods venue staff, and Spectra’s culinary team, the EM will be the point person charged with ensuring an organized event is executed with the highest quality of service.

The EM will:

• meet with prospective clients to sell catering and other services and attend to their requests and needs throughout the process
• develop an overall event plan, timeline and budget
• design menus with Spectra’s culinary staff and administer client tastings
• oversee all logistics of the event
• provide support and assistance with catering/event activities leading up to and on the day of the function
• Report on the outcome of the event, working with all parties involved to address future issues and refinement of processes
• Seek client input post event to monitor satisfaction and identify areas of improvement
• Report on budgets and costs to deliver profitable outcomes of each event

Essential Job Functions:

• Interacts with clients and venue personnel to ensure complete satisfaction with catered events.
• Planning, scheduling, and managing the logistics of the entire event (catering, entertainment, staffing, rental companies, floral, etc.)
• Compiles and processes client’s date, logs, issues work orders and contracts.
• Monitors bookings and changes.  Communicates updates to appropriate venue staff.
• Coordinates set-up and menus for catered functions.
• Maintains costing, pricing sheets for all menus, services and facility charges and updates as needed.
• Prepares and distributes Banquet Event Orders to all departments.
• Processes and coordinates client’s requests and special needs.
• Assist in the management of catered events from set-up to tear down, including handling all communication with hourly staff, culinary staff and guests.
• Prepares required reports accurately and submits them on time, follows up with department heads to insure that their reporting is completed within the same guidelines.

• Ensures total compliance with all alcohol service policies.   Monitors alcohol service throughout event to assure 100% compliance with Alcohol Service policies.  Reports any alcohol service or compliance issues to Ovations management immediately. 
• Provides on-going direction, supervision and mentoring to hourly event staff.  Monitor product quality and ensure high level of guest service.

Knowledge, Skills and Abilities:

• Good verbal and written communication skills.
• Ability to work in fast paced environment, adjust plans with short notice and remain gracious during stressful situations. 
• Familiar with inventory cost control and menu planning.
• Valid Food Handler’s certificate if required by state and/or county of venue.
• Valid Alcohol Service Permit if required by state and/or county of venue.
• Basic computer proficiency: E-mail, Excel, Word, Outlook, Schedule+.
• Working knowledge of Point of Sale and timekeeping systems.
• Ability to work a variable work schedule (including evenings and weekends, as required), depending upon event and business requirements.

Education and Experience:

• Associate’s degree (A.A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
• Concessions Manager Certificate from the National Association of Concessionaires.
• Nationally recognized, advanced food service sanitation training course certification.

To apply, please send a resume and cover letter to HR@BethelWoodsCenter.org with the subject line "Event Manager: [Your Name]"

Job Purpose: The Festivals Assistant provides support for all festival related requirements and responsibilities, with an emphasis on Vendor Management. The Festivals Assistant will work mainly with the Operations Department in the fulfillment of their role.

Special Duties/Tasks:

Festival Operations

• Assist Festival Manager with all on-site activations and event logistics, including signage, general set-up/break-down/preparation, vendor management (load-in/out).
• Administrative functions including but not limited to, record keeping, filing, analysis, invoicing, etc.
• Any additional duties assigned.

Vendor Management

• Administrative functions including but not limited to, record keeping, filing, analysis, invoicing, etc.
• Maintain and manage vendor database for all internal festivals.  
• Responsible for organization of vendor lists, reports, documents and related materials. 
• Responsible for vendor communications (written and verbal) – including, but no limited to, management of festivals email account, and distribution of day-to-day communications, approvals and rejections, vendor packets, payments, materials, etc.   
• Responsible for vendor payment processing and related tasks, incl. building and managing vendor invoices, regulating payment deadlines and reminders.
• Responsible for management and reconciliation of required documents and permits related to vendors.
• Manage/assist and maintain vendor placement maps for all festivals.
• Assist with vendor jurying process.
• Research, identify and recruit new vendors
• Provide vendors to Marketing Department to feature on social platforms on a weekly basis.
• Responsible for Festival reporting for accounting purposes, including reconciliation of Authorize.net charges and draft and delivery of Run of Show (ROS).
• Interface and communicate with ConventionForce customer service representative for troubleshooting, enhancements, etc., as necessary.

Special Requirements:

• College Graduate preferred, but not required.
• Must be able to lift 40 lbs without assistance.
• Knowledge of Bethel Woods procedure and policies.
• Ability to work independently and as part of a team.
• Flexible schedule and ability to work long hours, nights and weekends in conjunction with events.

To apply, please send a cover letter and resume to hr@bethelwoodscenter.org with “Festivals Assistant: [Your Name]” as the subject.

The Bethel Woods Museum Store at the Bethel Woods Center for the Arts, the site of the 1969 Woodstock Music Festival is looking for energetic, outgoing people to join our summer concert retail sales team. This is a perfect job for returning College Students and Teachers on Summer Break.  This position is on concert days only. 

Requirements of the job include:

• Inventory control of band merchandise before and after concerts.
• The ability to work late hours. A typical concert day is from 1 pm to 1 am. Meals are provided.
• Effective communication with customers, coworkers, and managers.
• Comfortable handling all register transactions.

The top applicants will have the following qualifications:

• Ability to stay calm in a fast paced environment.
• Strong customer service skills.
• Ability to perform physically demanding tasks such as lifting and standing for extended periods.
• Consistent attendance and punctuality.
• Flexibility in scheduling.
• Previous retail experience preferred.
• Highly organized.

All applicants must live in the area during the summer season and provide their own transportation. Please respond to the ad with why you would be a good fit to join our team. There is an opportunity for advancement to Museum Store Associate for qualified applicants.

Please submit resume with recommendations to lance@skyretailpartners.com.

Bethel Woods Center for the Arts is looking to continue expanding and enriching its program offerings through collaborations with local professional artists. Please consider joining us in achieving our mission “to inspire, educate and empower through the arts and humanities.”

If you are a professional artist, musician, writer, actor, director, dancer (or other) from the Catskill or Hudson Valley region that has experience teaching and wishes to take an active role in shaping and inspiring the creative capital of tomorrow, you are exactly what Bethel Woods is looking for!

We are striving to expand our roster of teaching artists from the community to engage in project-specific programming for learners of all ages. If you are interested in becoming a resource and possible collaborator for future programs, please follow the instructions below. Opportunities will be part-time, project-based, and compensated with stipends.

How to apply to be a Teaching Artist for Bethel Woods Center for the Arts:
Please assemble the following materials in an electronic format and send them to education@bethelwoodscenter.org with “Teaching Artist: [Your Name]” as the subject:

• A cover letter that introduces and details your interest in joining us as a teaching artist
• A resume demonstrating experience as both an artist and a teacher
• A statement of your teaching philosophy
• A digital portfolio and/or a link to your professional website that demonstrates your work in your chosen medium 
• Sample lesson plan (approximately 45-minutes – 1.5 hours) that demonstrates your approach to teaching your chosen medium. This should include: age range for intended participants, necessary supplies, goals/outcomes of the proposed lesson, a detailed, step-by-step process that demonstrates an aspect of your chosen art form and ties back to the goals/outcomes your lesson aims to achieve, and follow up questions for discussion/reflection that relate to the lesson and its themes
• Three professional references with complete contact information (phone, email, mailing address)
• Please be sure your materials include all of your contact information (phone(s), email, mailing address)
   

Teaching Artist applicants will be reviewed and contacted with an invitation to interview if it is determined that they are a good fit for our programs, their development, and their implementation. Please, no phone calls.

Bethel Woods Center for the Arts is currently seeking to hire interns for the Museum Education and Creative Programs (MECP) department in the 2020 summer term. We are seeking high school graduates, college students and recent college graduates for our Museum Ambassador program. Ambassadors will act as representatives of Bethel Woods Museum Education program and work with education staff and Museum docents to implement our summer Explore the ‘60s field trips.

As a Bethel Woods intern, we will work with each Ambassador to develop practical skills, such as effective communication, confidence in public speaking and professional behavior (punctuality, teamwork). The ambassadorship is ideal for students interested in education, theater, hospitality, or communication working in the non-profit sector.

Museum Ambassadors are the public-facing staff to welcome our summer camp and school field trips and the public. After the two-week full-time training period, ambassadors will take 4 hours shifts in the Museum (10 week total internship) and conduct their own version of a guided tour of our Museum, grounds and Special Exhibition and engage with our guests to offer a unique Museum experience that excites, inspires and connects to new audiences.

Requirements:

The ideal candidate will possess the ability to work collaboratively, be open-minded and adaptable. In addition, we seek the following skills and experience:

• Experience in an education-based role (youth, adult)
• Comfortable leading and facilitating group experiences for young people
• Strong written and verbal communication skills
• Flexible work schedule and reliable transportation

To Apply:

• Email the following materials to hr@bethelwoodscenter.org with “Museum Education and Creative Programs: [Your Name]” as the subject
  • A cover letter that introduces and details your interest in joining us as a Museum Ambassador
  • A resume
  • Contact information (phone, email) for three references and your relationship to them

The Concessions Cashier is responsible for greeting guests in a pleasant manner while filling food and beverage orders. The Attendant will operate the Point of Sale system/cash register and collect money for purchased food and beverage items. The Concessions Attendant must maintain excellent attendance and be available to work events as scheduled per business need.

Essential Job Functions:

• Responsible for greeting guests and taking orders for food and beverage products.
• Responsible for accurately ringing up guest orders on register.
• Responsible for preparing simple foods and beverages utilizing the company recipes and portion standards. Maintain the highest quality standards and portion consistency.
• Responsible for accepting payment from guests and making change as necessary.
• Responsible for keeping the work area and surroundings clean using sanitation standards.
• Responsible for memorizing the product menu available at each concession location.
• Assist in clean up and break down of the concession area at the end of the event.
• Must show demonstrated ability to meet the company standard for excellent attendance.
• Additional duties as assigned by your immediate supervisor and/or Spectra management staff for the successful outcome of an event or customer service situation.

Knowledge, Skills and Abilities:

• Ability to communicate with employees, co-workers, volunteers, management staff and guests in a clear, business-like and respectful manner which focuses on generating a positive, enthusiastic and cooperative work environment.
• Ability to speak, read and write in English.
• Ability to work well in a team-oriented, fast-paced, event-driven environment.
• Ability to calculate basic math functions (addition, subtraction, multiplication, division, percentages) as they relate to POS cash/credit transactions, cash reconciliation and product inventory.

To begin the process interested applicants, should submit a completed application to sarah.shirdon@spectraxp.com  or via mail to:

Spectra Food Services
P.O. Box 223

Bethel, NY 12720

The Catering Server is the person guests see when attending one of our more upscale events, working in our VIP section or working in our In-seat section at concerts. The Catering Server must maintain excellent attendance and be available to work events as scheduled per business need.

Essential Job Functions:

• The Server is responsible for serving guests in the venue dining areas at catering/in-seat/suite areas.
• Wait staff must be personable and able to work in an ever-changing fast-paced environment.
• The employee must maintain excellent attendance and be available to work events as scheduled per business need.
• Responsible for serving meals to guests or replenishing food to the buffet line/suite.
• Responsible for serving beverages to guests including alcoholic beverages, if over 18, Must check guest's ID to verify minimum age requirement for the purchase of alcoholic beverages.
• Responsible for observing guests to respond to any additional requests and determine when the meal has been completed.
• Responsible for refilling salt, pepper, sugar, cream, condiments, and napkins. * Responsible for replacing tableware and linens as necessary.
• Responsible setting up banquet functions including linens, dishware, glassware, and silverware.
• Maintains sanitation, health and safety standards in work areas.
• Must show demonstrated ability to meet the company standard for excellent attendance.
• Additional duties as assigned by your immediate supervisor and/or management staff for the successful outcome of an event or customer service situation.

Knowledge, Skills, and Abilities:

• Ability to communicate with employees, co-workers, volunteers, management staff and guests in a clear, business-like and respectful manner which focuses on generating a positive, enthusiastic and cooperative work environment.
• Ability to speak, read and write in English.
• Ability to work well in a team-oriented, fast-paced, event-driven environment.
• Ability to calculate basic math functions (addition, subtraction, multiplication, division, percentages) as related to cash/credit transactions and cash reconciliation.

To begin the process interested applicants, should submit a completed application to sarah.shirdon@spectraxp.com or via mail to:

Spectra Food Services
P.O. Box 223

Bethel, NY 12720

The Concession Cook is responsible for preparing concession menu items utilizing cooking equipment in a fast-paced environment. The Concession Cook must adhere to high food quality standards to ensure guest satisfaction. Portion control, food waste, and sanitation are additional areas that the Concession Cook must be aware of while operating in the concession stand. The employee must maintain excellent attendance and be available to work events as scheduled per business need.

Essential Job Functions:

• Responsible for cooking and packaging food product which is prepared to order or kept warm until sold.
• Receives verbal orders from the front counter staff for food product requirements for guest orders.
• Responsible for maintaining quality and production standards on all menu items. Food must be fresh and of high quality when served to the guests.
• Responsible for portion control and serving temperatures of all products served in the concession stand.
• Responsible for cleaning, stocking, and restocking of workstations and displays.
• Responsible for operating large-volume cooking equipment such as grills, deep-fat fryers, and ovens.
• Ensures that all work areas and equipment are clean, food products are properly stored, utensils are clean and put away and floor is swept and mopped at end of shift. The Concession Cook must be checked out before ending the shift by the Floor Supervisor to ensure the concession stand meets cleanliness standards.
• Maintains sanitation, health and safety standards in work areas.
• Responsible for the maintenance of equipment such as the cleaning and changing of oil in fryers.
• Must show demonstrated ability to meet the company standard for excellent attendance.

Knowledge, Skills, and Abilities:

• Ability to communicate with employees, co-workers, volunteers, management staff and guests in a clear, business-like and respectful manner which focuses on generating a positive, enthusiastic and cooperative work environment.
• Ability to speak, read and write in English.
• Ability to work well in a team-oriented, fast-paced, event-driven environment.

To begin the process interested applicants, should submit a completed application to sarah.shirdon@spectraxp.com  or via mail to:

Spectra Food Services
P.O. Box 223

Bethel, NY 12720

The Concessions Runner is responsible for greeting guests in a pleasant manner while filling food and beverage orders. The Concessions Runner must maintain excellent attendance and be available to work events as scheduled per business need.

Essential Job Functions:

• Responsible for greeting guests and taking orders for food and beverage products.
• Responsible for preparing simple foods and beverages utilizing the company recipes and portion standards. Maintain the highest quality standards and portion consistency.
• Responsible for keeping the work area and surroundings clean using sanitation standards.
• Responsible for memorizing the product menu available at each concession location.
• Assist in clean up and break down of the concession area at the end of the event.
• Must show demonstrated ability to meet the company standard for excellent attendance.
• Additional duties as assigned by your immediate supervisor and/or Spectra management staff for the successful outcome of an event or customer service situation.

Knowledge, Skills, and Abilities:

• Ability to communicate with employees, co-workers, volunteers, management staff and guests in a clear, business-like and respectful manner which focuses on generating a positive, enthusiastic and cooperative work environment.
• Ability to speak, read and write in English.
• Ability to work well in a team-oriented, fast-paced, event-driven environment.

If under 18, must possess valid working papers.

To begin the process interested applicants, should submit a completed application to sarah.shirdon@spectraxp.com or via mail to:

Spectra Food Services
P.O. Box 223

Bethel, NY 12720

The Kitchen Cook is responsible for preparing foods to be served to guests throughout the venue. The Kitchen Cook will often have direct contact with the public working in areas such as a buffet line slicing meats or preparing dishes to order. The Kitchen Cook must maintain excellent attendance and be available to work events as scheduled per business need.

Essential Job Functions:

• Responsible for providing high quality, fresh food products in a timely manner for delivery to guests.
• Prepares hot and cold foods following company recipes and portioning requirements.
• Participates as a team player with specific responsibilities as related to preparation, excellent service and delivery of product.
• Responsible for reporting any maintenance required for kitchen equipment.
• Maintains sanitation, health and safety standards in work areas.
• Responsible for observing and testing foods to ensure proper cooking.
• Responsible for portioning, arranging and garnishing food plates for delivery to guests.
• Responsible for consulting with Executive Chef, Sous Chef or Kitchen Supervisor to plan menus and estimate expected food consumption.
• Must show demonstrated ability to meet the company standard for excellent attendance.

Knowledge, Skills, and Abilities:

• Able to operate standard kitchen equipment to including the broiler, steamer, convection oven, mixer, meat slicer, and chef knife.
• Ability to communicate with employees, co-workers, volunteers, management staff and guests in a clear, business-like and respectful manner which focuses on generating a positive, enthusiastic and cooperative work environment.
• Ability to speak, read and write in English.
• Ability to work well in a team-oriented, fast-paced, event-driven environment.

To begin the process interested applicants, should submit a completed application to sarah.shirdon@spectraxp.com or via mail to:

Spectra Food Services
P.O. Box 223

Bethel, NY 12720

The Warehouse Worker is responsible for loading, unloading tracking and storing goods in a busy warehouse setting. The Warehouse Worker will be responsible for the accurate and timely delivery of food, beverage and paper stock throughout the venue, conducting inventory counts and maintaining the warehouse including sweeping, mopping, organizing storage areas and tracking product. Warehouse workers will also be required to work in other F&B areas when needed. Warehouse workers must maintain excellent attendance and be available to work events as scheduled per business need.

Essential Job Functions:

• Responsible for distributing and safeguarding all concession equipment. Ensures all equipment is maintained and working properly.
• Assists Warehouse Supervisor and Concessions Manager in inventory control and physical monthly inventories.
• Responsible for setting up and stocking all stands, bars, and portable locations. Attention to detail including company standards of inventory control, sanitation, presentation, and quality is required at all times.
• Ensure the cleanliness of all concession stands by removing all trash and recyclables.
• Responsible for rotating food products during the stocking process to ensure the freshest products are being served to guests.
• Responsible for the upkeep of the warehouse including sweeping, mopping, organizing storage areas and cleaning commissary dishes.
• Required to be familiar with all food, beverage, and paper product supplies at the facility.
• Must show demonstrated ability to meet the company standard for excellent attendance.

Knowledge, Skills, and Abilities:

• Ability to communicate with employees, co-workers, volunteers, management staff and guests in a clear, business-like and respectful manner which focuses on generating a positive, enthusiastic and cooperative work environment.
• Ability to speak, read and write in English.
• Ability to work well in a team-oriented, fast-paced, event-driven environment.

To begin the process interested applicants, should submit a completed application to sarah.shirdon@spectraxp.com or via mail to:

Spectra Food Services
P.O. Box 223

Bethel, NY 12720